Frequently Asked Questions

General submission FAQs

Thesis/Project Submission FAQs

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How do I create an account and submit content?

Select the My Account button at the top of the page and Sign up to create a new account. After you create a new account, Digital Commons will send you a confirmation email with a link to get you started. If you are unable to log in, please contact Digital Commons technical support at or (510) 665-1200.

To submit content, select the Submit button on the left-side menu. If no submit button is visible, please contact for information.

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When I copy and paste text into the Submit form, some formatted text reverts to plain text. What's going on?

When copying abstracts from a word processing file or a PDF file, and pasting the text into the submission form, you are taking text from an environment that supports fonts and text style changes. Because the abstract is intended to be presented on the web, text styles must be specified using HTML codes.

If submitting an abstract in HTML format, please be sure to select the corresponding option on the submission form.

The following HTML tags are recognized by the system and may be used to format an abstract (use lowercase tags):

How to include HTML tags

HTML tags
<p> - paragraph
<p>This is the first paragraph.</p>
<p>This is the second paragraph.</p>

This is the first paragraph.

This is the second paragraph.

<br /> - line break
<p>This is a line of text with a linebreak here. <br /> This is text after</p>

This is a line of text with a linebreak here.
This is text after

<strong> - strong/bold
<strong>bold text</strong>

bold text

<em> - italics/emphasis
<em>italicized text</em>

italicized text

<sub> - subscript
Text with <sub>subscript</sub>

Text with subscript

<sup> - superscript
Text with <sup>superscript</sup>

Text with superscript

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How do I include accents and special characters?

The repository software supports the worldwide character set (Unicode, utf-8). Accents, symbols, and other special characters may be copied and pasted into the abstract or title field from a word processing file or typed in directly. Windows users may also use the Character Map to insert these characters. Macintosh users may use the Character Palette (available via Edit > Special Characters in the Finder).

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How do I revise a submission?

To revise a submission that has been posted to the repository, contact the repository administrator with the new version.

If the submission has been submitted, but not yet posted, you may revise it via your My Account page:

  1. Locate the article on your My Account page, and click the title.
  2. Click Revise Submission from the list of options in the left sidebar.
  3. Enter your changes in the Revise Submission form, and click Submit at the bottom of the page to submit your changes. (You only need to modify the portion of the form that corresponds to the changes you wish to make.)

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Can I post related files (sound clips, data sets, etc.) along with a submission?

Yes. The bepress system refers to these supplementary items as Associated Files. You will be prompted to submit Associated Files when you upload your submissions. The name of the files you upload will appear on the web site along with your short description of it. Viewers must have the necessary software to open your files; that is not provided by the bepress system.

Please be sure that there are no permissions issues related to use of the associated material. Sometimes, especially with images, you must write a letter seeking permission to use the material before it can be posted.

Also note that where possible, items such as images, charts and tables that are referenced in the document (or otherwise an integral part of the document) should be included directly in the article itself and not posted just as associated files.

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Can I post a reprint from a journal?

It depends on what the journal allows, which is usually specified in their agreement with the author. If it would not violate copyright to post the reprint on your repository site, you're welcome to do so. Permissions for many publishers can be found at SHERPA RoMEO


Many journals do not have any restrictions on working papers that preceded an article, especially if substantial revisions were made. You should check your author agreement with the journal to confirm that there is no problem with leaving the working paper on the site. The repository would constitute noncommercial use.

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Can I revise or withdraw my submission after it has been posted?

Digital Commons @ Cal Poly Humboldt is a permanent, open-access repository. To request that a submission be revised or hidden from view, please contact

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What if the content is not screen-reader accessible?

We attempt to make every downloadable file screen-reader accessible. However, if you find a file that is not accessible, please contact or (707) 826-5602 to request screen-reader accessible content.

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Thesis/Project Submission FAQs

When will my advisor, committee members, and graduate coordinator receive notice to log in and review my thesis or project?

Your advisor, committee members, and graduate coordinator will be notified via email with a link to your thesis or project in 1-3 business days after you submit your work.

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How will I know if my thesis or project has been approved?

You will receive an email confirmation when your advisor, committee members, and graduate coordinator have all signed off on your thesis or project. For inquiries about who has reviewed your thesis or project, contact your graduate coordinator.

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How do I submit my thesis or project for a Courtesy Format Review?

Submit a draft of your thesis or project no later than three weeks prior to your final submission deadline to You will receive our comments on any format changes that need to be made in the form of track changes on Microsoft Word. You do not need to resubmit for another courtesy review after you make the format changes, you will just need to have them corrected when you submit your final thesis or project to Digital Commons @ Cal Poly Humboldt.

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What if my final draft needs format revisions?

After the official format review, we will send you our comments in the form of track changes on Microsoft Word. You will have 5 business days to make the changes and resubmit your thesis or project.

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Where can I learn more about the format requirements for theses and projects?

You should visit the Humboldt State Graduate Studies Office website here to view the Graduate Student Handbook, and other resources to help with thesis and project formatting.

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